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A letter from Dr. Betty Kutter

Dear phage friends,

Despite all the special challenges this year, we have at last worked out a way to put on the scheduled 24th Biennial Evergreen Phage Meeting on August 2nd - 5th 2021, with hands-on workshop(s) on Sunday the 1st and Friday the 6th. We invite all phage people to consider submitting abstracts and making plans to participate either in person or virtually. As always, we look forward to hearing about all the exciting phage work going on worldwide!

This time we will offer a hybrid event, where participants can actively engage either in person or in virtual environments. The meeting will include primary sessions with 20-min talks, live and virtual poster sessions with daily brief flash talks, breakout rooms, and Q&As for all participants. Virtual attendees will be invited to view the primary talks in a live format, with the ability to submit questions, and most talks will also be available as recordings to be viewed at your leisure.

We are working to make this event as safe as possible for everyone attending in person. Thus, we will be following all public health guidelines and are requiring all attendees to provide evidence of vaccination prior to the event. We will be glad to supply masks, and to ensure the safety of all attendees the meeting is capped at 25% of the venue capacity.

Please submit draft abstracts by July 2nd to be considered for oral presentations. Given the hybrid nature of this event, we will need a recorded video version of your talk, whether or not you are coming in person. This may be submitted until July 16th. Poster presentations will also take place both virtually and in-person; please submit the poster file in pdf format to facilitate printing on-site. We are also suggesting a recording of a short video talk (~3 to 5 minutes) to accompany each of your posters, whether you are attending virtually or in-person.

The Evergreen campus is largely closed for the summer, so we have chosen Olympia Hotel at Capitol Lake (formerly Hotel RL Olympia) to be our venue. Olympia Hotel is located in a large wooded park, perched in woodlands on a high hill just west of downtown Olympia, overlooking Capital Lake. The hotel is within walking distance of the downtown area, it's is also a drop site for the airport shuttle and a stop for the free city buses. It has excellent meeting spaces for up to 500 hundred people. Their very comfortable rooms have either a king-sized bed plus couch or two queen-sized beds, so each can accommodate 1 to 4 people. Our special Evergreen Phage Conference price is $100 a night per room, including all breakfasts, whether or not you choose to share the room. All lunches, an evening gala with dinner and dancing, and our traditional Native American Salmon Bake are included with the registration fee, and dietary restrictions may easily be accommodated. The hotel has kindly arranged that payment for rooms can be made in advance or upon arrival. If necessary, room cancellations can be made up until the start of the meeting without penalty.

Information on registration fees is below; please contact us should you require assistance with registration. We intend to be fully flexible in meeting the needs of our international participants and will work to enable those who wish to speak remotely to do so. Please inquire about discounts for lab or corporate groups wishing to attend. As always, we will do our best to make this event accessible for those with limited funds. We look forward very much to seeing as many of you as possible both either here or online, and will work with all who are keen to present their research, whether in person or virtually, as a poster or as a talk.

We welcome those interested in contributing suggestions for making this the best meeting yet!

Best wishes,
Betty Kutter



Time & Date

August 2nd-5th 2021

With workshops and activities on Sunday Aug 1st and Friday Aug 6th.

We will make an effort for attendees to be able to observe the workshops virtually, but we can not promise they will be in a format where full participation will be possible.

Tuesday evening: Dinner and dancing included for all participants

Wednesday evening: People from the Chehalis tribe will be putting on a traditional salmon bake on the grounds of the hotel.

Accompanying family members will be welcome at both events

Detailed schedule coming soon!

📍 Location

NOTE: The hotel recently changed its name to Olympia Hotel at Capitol Lake but it's still in the same physical location as before, and their phone numer is unchanged.

In-person: Olympia Hotel at Capitol Lake, Olympia WA

Address: 2300 Evergreen Park Dr SW, Olympia, WA 98502 [Google Maps]

All in-person attendees to provide evidence of vaccination prior to the event. We will also provide masks and options for social distancing during the conference.

The price per room is $100 a night including breakfast, and rooms can be shared at your convenience. We have arranged lunch and one dinner party to be included with registration. Room reservations can be canceled if necessary until shortly before the meeting, and payment does not need to be made until time of arrival. The hotel is within walking distance to the downtown area and State Capitol and is also a drop site for the airport shuttle.

To attend in-person, you will need to book your hotel reservation separately, with code: "PHAGE821". Book a room or call Olympia Hotel at Capitol Lake at (360) 943-4000

Hotel fees can be refunded at any time prior to the start of the event

Important: Please read our COVID-19 Travel Policy before making the decision to attend in-person.

Virtual: On this website, Zoom, and Slack

For those who can't make it to Evergreen this year, we will be hosting live webinars over Zoom, connecting the in-person speakers with Zoom. We will also show poster presentations as short flash talks, a searchable abstract book, and organize get-togethers in our Slack channel. Once you've registered, you will be able to use a Registration code that lets you view the content.

🎟 Registration Fee

The in-person price includes lunch, and one group dinner, and gives access to virtual Evergreen. In-person prices do not include the price of the hotel, which is $100 USD per night, which includes breakfast, and rooms can be shared.

To attend in-person, you will need to book your hotel reservation separately, with code: "PHAGE821". Book a room on the website or call Olympia Hotel at Capitol Lake at (360) 943-4000

Scholarships are also available. If you'd like to apply for a scholarship, please email us at [email protected]

If you have any questions or would like group discounts for more than five attendees, please email us at [email protected]

The following prices are in USD:
Career position Virtual In-Person
Industry $300 $400
Academic Professionals $100 $250
Students & Retirees $50 $150

Student registration rates are only available to enrolled undergraduate and graduate students, and retirees.

All poster presenters, both in-person and virtual, are required to either bring or print a physical poster to the event.

Printing Poster Fee:
Color print on heavy weight coated paper

48x36 = $72.00
24x36 = $36.00

Present your work at Evergreen

We will have options to present your work as a seminar or as a poster, both virtually and in-person.

Submission deadline: July 2, 2021

In-person Presentations

If you choose to attend Evergreen, both seminars and poster presentations will be held in-person. Seminars will be presented at the ballroom at Olympia Hotel at Capitol Lake, and we will support options for social distancing. Your seminar will be streamed live through Zoom, so others around the world can watch and ask questions live.

For in-person poster presentations, we will help you print and set up your poster at the hotel. We request that you still record a ~5 minute flash talk for our virtual audiences. We will host a special session Zoom session for poster Q&As later in the week.

Virtual Presentations

If you choose to attend virtually, seminars will be presented using Zoom to both the in-person and virtual audience. If the time zone doesn't suit you, we also have options for you to pre-record your presentation. Pre-recorded presentations should be around 15 minutes long, with 5 minutes alloted for questions.

For virtual poster presentations, your poster will be added to the virtual poster room, and we request that you record a ~5 minute flash talk that others can watch on their own time. We will host a special session Zoom session for poster Q&As later in the week.

We’re excited to see what you have been working on!

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