📍 Location

NOTE: The hotel recently changed its name to Olympia Hotel at Capitol Lake but it's still in the same physical location as before, and their phone numer is unchanged.

In-person: Olympia Hotel at Capitol Lake, Olympia WA

Address: 2300 Evergreen Park Dr SW, Olympia, WA 98502 [Google Maps]

All in-person attendees to provide evidence of vaccination prior to the event. We will also provide masks and options for social distancing during the conference.

The price per room is $100 a night including breakfast, and rooms can be shared at your convenience. We have arranged lunch and one dinner party to be included with registration. Room reservations can be canceled if necessary until shortly before the meeting, and payment does not need to be made until time of arrival. The hotel is within walking distance to the downtown area and State Capitol and is also a drop site for the airport shuttle.

To attend in-person, you will need to book your hotel reservation separately, with code: "PHAGE821". Book a room or call Olympia Hotel at Capitol Lake at (360) 943-4000

Important: Please read our COVID-19 Travel Policy before making the decision to attend in-person.

Virtual: On this website, Zoom, and Slack

For those who can't make it to Evergreen this year, we will be hosting live webinars over Zoom, connecting the in-person speakers with Zoom. We will also show poster presentations as short flash talks, a searchable abstract book, and organize get-togethers in our Slack channel. Once you've registered, you will be able to use a Registration code that lets you view the content.

🎟 Registration Fee

The in-person price includes lunch, and one group dinner, and gives access to virtual Evergreen. In-person prices do not include the price of the hotel, which is $100 USD per night, which includes breakfast, and rooms can be shared.

To attend in-person, you will need to book your hotel reservation separately, with code: "PHAGE821". Book a room on the website or call Olympia Hotel at Capitol Lake at (360) 943-4000

Scholarships are also available. If you'd like to apply for a scholarship, please email us at [email protected]

If you have any questions or would like group discounts for more than five attendees, please email us at [email protected]

Student registration rates are only available to enrolled undergraduate and graduate students, and retirees.

All poster presenters, both in-person and virtual, are required to either bring or print a physical poster to the event.

Printing Poster Fee:
Color print on heavy weight coated paper

48x36 = $72.00
24x36 = $36.00

Present your work at Evergreen

We will have options to present your work as a seminar or as a poster, both virtually and in-person.

In-person Presentations

If you choose to attend Evergreen, both seminars and poster presentations will be held in-person. Seminars will be presented at the ballroom at Olympia Hotel at Capitol Lake, and we will support options for social distancing. Your seminar will be streamed live through Zoom, so others around the world can watch and ask questions live.

For in-person poster presentations, we will help you print and set up your poster at the hotel. We request that you still record a ~5 minute flash talk for our virtual audiences. We will host a special session Zoom session for poster Q&As later in the week.

Virtual Presentations

If you choose to attend virtually, seminars will be presented using Zoom to both the in-person and virtual audience. If the time zone doesn't suit you, we also have options for you to pre-record your presentation. Pre-recorded presentations should be around 15 minutes long, with 5 minutes alloted for questions.

For virtual poster presentations, your poster will be added to the virtual poster room, and we request that you record a ~5 minute flash talk that others can watch on their own time. We will host a special session Zoom session for poster Q&As later in the week.

We’re excited to see what you have been working on!