Dear phage friends,
Despite all the special challenges this year, we have at last worked out a way to put on the scheduled 24th Biennial Evergreen Phage Meeting on August 2nd - 5th 2021, with hands-on workshop(s) on Sunday the 1st and Friday the 6th. We invite all phage people to consider submitting abstracts and making plans to participate either in person or virtually. As always, we look forward to hearing about all the exciting phage work going on worldwide!
This time we will offer a hybrid event, where participants can actively engage either in person or in virtual environments. The meeting will include primary sessions with 20-min talks, live and virtual poster sessions with daily brief flash talks, breakout rooms, and Q&As for all participants. Virtual attendees will be invited to view the primary talks in a live format, with the ability to submit questions, and most talks will also be available as recordings to be viewed at your leisure.
We are working to make this event as safe as possible for everyone attending in person. Thus, we will be following all public health guidelines and are requiring all attendees to provide evidence of vaccination prior to the event. We will be glad to supply masks, and to ensure the safety of all attendees the meeting is capped at 25% of the venue capacity.
Please submit draft abstracts by July 2nd to be considered for oral presentations. Given the hybrid nature of this event, we will need a recorded video version of your talk, whether or not you are coming in person. This may be submitted until July 16th. Poster presentations will also take place both virtually and in-person; please submit the poster file in pdf format to facilitate printing on-site. We are also suggesting a recording of a short video talk (~3 to 5 minutes) to accompany each of your posters, whether you are attending virtually or in-person.
The Evergreen campus is largely closed for the summer, so we have chosen Olympia Hotel at Capitol Lake (formerly Hotel RL Olympia) to be our venue. Olympia Hotel is located in a large wooded park, perched in woodlands on a high hill just west of downtown Olympia, overlooking Capital Lake. The hotel is within walking distance of the downtown area, it's is also a drop site for the airport shuttle and a stop for the free city buses. It has excellent meeting spaces for up to 500 hundred people. Their very comfortable rooms have either a king-sized bed plus couch or two queen-sized beds, so each can accommodate 1 to 4 people. Our special Evergreen Phage Conference price is $100 a night per room, including all breakfasts, whether or not you choose to share the room. All lunches, an evening gala with dinner and dancing, and our traditional Native American Salmon Bake are included with the registration fee, and dietary restrictions may easily be accommodated. The hotel has kindly arranged that payment for rooms can be made in advance or upon arrival. If necessary, room cancellations can be made up until the start of the meeting without penalty.
Information on registration fees is below; please contact us should you require assistance with registration. We intend to be fully flexible in meeting the needs of our international participants and will work to enable those who wish to speak remotely to do so. Please inquire about discounts for lab or corporate groups wishing to attend. As always, we will do our best to make this event accessible for those with limited funds. We look forward very much to seeing as many of you as possible both either here or online, and will work with all who are keen to present their research, whether in person or virtually, as a poster or as a talk.
We welcome those interested in contributing suggestions for making this the best meeting yet!